Practicality and budget in the public sector
One of the defining characteristics of public sector AV projects is the ever-present pressure on budgets, especially here in the UK. This doesn’t mean corners can be cut. Instead, it calls for AV solutions that are carefully selected, future-proof and, ultimately, built to last. Budget isn’t just about initial outlay; it’s about making sure the system is still performing five or ten years down the line without requiring major upgrades or constant maintenance.
That’s why working with an experienced AV integrator for the public sector who understands this mindset is so crucial. It’s about specifying products that might not be flashy, but will quietly and reliably do the job they’re meant to, day in, day out, across a long life cycle. Here at Whitwam AVI, we have a proven track record of working in public sector AV projects, designing, installing and maintaining AV solutions that meet these unique needs.
Durable and user-friendly
Durability goes hand in hand with public sector expectations. From a busy civic building with hundreds of daily users to a council chamber that only meets a few times a month, equipment needs to withstand variable use and minimal technical oversight. Systems must be simple to operate, especially when staff turnover is high or training resources are limited. The goal is not complexity but clarity and AV that works when needed, without fuss.
Conscious adherence to specification
Another challenge of AV integration in the public sector is the highly structured procurement process. As AV specialists working in the public sector, we understand that most public projects are awarded through competitive tendering, with detailed specifications and strict guidelines for compliance. This process ensures fairness and accountability, but it also demands a high level of rigour from the AV supplier.
AV integrators working in this space must be comfortable working within formal processes, responding to detailed briefs and feel confident in proving their ability to meet strict standards from the outset. Everything from cabling to control systems needs to be clearly mapped out and aligned with the project’s official scope. This is why knowledge, expertise and working with an experienced provider is invaluable.
Public sector security
Public sector organisations often have specific concerns around data and system security. Whether it’s video conferencing in a courtroom or a local council managing digital signage in public spaces, AV networks often connect to wider IT systems. This brings with it an increased risk of cybersecurity threats.
An experienced AV integrator for the public sector understands how to design and install systems with security measures incorporated from the beginning. This includes everything from using secure hardware and encrypted signal paths to ensuring systems are properly firewalled and not inadvertently exposing vulnerable entry points.
Procurement experience that counts
Procurement in the public sector can be complex and slow-moving. Navigating frameworks, submitting tenders, ensuring compliance with social value or ESG commitments and technical requirements. It’s not something every AV integrator is equipped for. Those with the right experience bring much more than just technical expertise. They offer peace of mind that the job will be delivered within the rules and with the right paperwork.
Whitwam AVI’s work in the public sector
Our team of specialist AV integrators at Whitwam AVI possesses deep experience in this field. Take our work with Hampshire County Council at Ashburton Hall, for example. Here, we led the installation of brand new AV facilities, enabling improved connectivity with a touch screen-controlled audio-visual system, including a high-definition laser projector, handheld and clip-on radio microphones. We also supplied and installed a portable 30-station wired audio conference system for meeting spaces, all within a modest council budget.
At the Royal Berkshire Fire Authority’s headquarters at Newsham Court in Reading, we worked closely with the team to understand this public service’s unique needs and designed and installed a reliable video facility in their 999 control centre. From custom-designed button panels to a video wall display, this AV infrastructure is critical in the success of their rescue missions.
With a deep understanding of public sector priorities, a pragmatic approach to long-term value, and a track record of compliant, successful delivery, we pride ourselves on being guardians of AV in environments where you can’t afford to make a mistake.